Office of the Director General

The post of Director General has been created for smooth and efficient functioning of the department and to coordinate the work of all the eight wings. 

Functions:
  • Overall Planning and Budgeting of Highways Department
  • Establishment and Personnel Administration matters in Highways Department
  • Monitoring Quality of works executed  by the Highways Department
  • Coordination of Road Accident Data Management System (RADMS)
  • Monitoring the Road Management System
  • Any other work entrusted by the Government
The Director General is the chairperson of all the Technical Committees.
The office of the Director General is functioning under 3 heads viz., Administration, Planning and Quality Control along with an IT cell.

Administration:

The Overall responsibility for the Establishment and Personnel Administration matters of all the staff of this department lies with the office of the Director General.
In addition direct recruitment for certain posts, as and when vacancies arise due to retirements and promotions at various levels are filled up by promotion of eligible candidates after following due process as per Service Rules.

Planning:

The overall Planning, Budgeting of various projects Highways Department are being implemented. The various proposals for improving the quality of roads and road network are being sent to the Government for approval and implementation.
The overall progress of the works and expenditure incurred by the department are being monitored regularly and steps are taken to complete the projects within the stipulated time frame.
All initiatives required to enhance the efficiency of  department are formulated and subsequently sent to Government for concurrence.
All the announcements made on the floor of Assembly are being closely monitored and due importance is given for early completion for such works at the earliest for the benefit of public.

Quality Control:

An exclusive Quality control has been setup to monitor the quality of works executed throughout the State.
The Quality Control reports received from the quality control Divisional Engineers are being scrutinized and if any discrepancies found in the report the concerned filled officer are instructed to rectify the works at the earliest and monitored whether the works are carriedout.

INFORMATIONTECHNOLOGY CELL:
Information Technology Cell has been formed in October 2012 under the control of Director General for maintaining the IT initiatives such as e-pathai. The various software systems developed for the effective functioning of the department and monitored by the IT cell are detailed below:

ROAD MANAGEMENT SYSTEM (RMS)
RMS is a computerized web enabled system developed by Highways Department for economic analysis and prioritization of roads for effective planning using HDM4 software.

The RMS will enhance the capabilities of Highways Department by providing a readily accessible source of correct and relevant information on the road system as well as providing analytical tools to take up improvement works based on scientific decision making.
To enhance the capacity of the existing system, two   new Advanced    Data Collection Equipment have been purchased. This equipment will help in acquiring automatically road and bridge information such as width of the road, type of surface, condition of the surface, geometrical details of the road, location of the culvert, bridge, etc.

INTEGRATED PROJECT, HUMAN RESOURCE & FINANCE MANAGEMENT SYSTEM (P&FMS)
The Integrated Project, Human Resource & Finance Management System P&FMS aims at statewide computerization to automate the existing manual procedures and process followed for Project Management, Financial Management and Employee Record System for improved information, communication, project monitoring and office management. Using the P&FMS software up to date digital database for Project, Financial Management and Employee Record System would be created.

GEOGRAPHIC INFORMATION SYSTEMS GIS)
A GIS software has been developed to effectively prioritize the road works using a computerized system suitable for operating on a GIS platform and enable policy makers of the Department to utilize the resources optimally.
The GIS software is web based and interfaced with applications such as RMS and P&FMS for representing Road and Bridge Information System in a schematic way. It will assist Highways Department in planning various schemes and allocation of funds. The GIS software has been customized and developed based on the latest map of Survey of India.

COMMITTEES :

BOARD OF ENGINEERS (BOE)

Board of Engineers is the Highest Technical Authority established in Highways Department comprising all the Chief Engineers of the Department and is headed by Director General.
Policy decisions on technical matters are taken at BOE level. BOE also suggests new engineering techniques, to be followed during execution of works. Further, BOE recommends administrative reforms if any required to the Government.
In addition, BOE has powers to accept the tenders when value put to tender is upto Rs.50 Lakhs and quoted tender premium exceeds 6% and upto 10%

COMMITTEE ON REVISED ADMINISTRATIVE SANCTION

Two Revised Administrative Sanction (RAS) committees have been constituted for quick processing and early approval of RAS proposals for works involving change in design, price variation or additional items.
The first is the Technical committee on Revised Administrative Sanction comprising 3 retired Chief Engineers of the department scruitinises the deviations involved in the works requiring RAS and recommends the cases to the second committee which is the Revised Administrative Sanction (RAS) Committee. This committee comprises representatives of Government in Finance and Highways Department in addition to 3 Chief Engineers from Highways Department.

COMMISSIONERATE OF TENDERS

Commisionerate of Tenders (COT) was established vide GO Ms. No.21/ Highways and Minor Ports (HN2) Department dated 25.01.1999 to streamline the tender acceptance procedure. The same has been reconstituted vide GO Ms. No. 16/ Highways nad Minor Ports (HN1) Department dated 11.02.2013

The following are the members of the Commission
  • Director General, Highways       - Commissioner, COT
  • The Secretary, Finance /Representative
  • The Chief Engineer, Highways, Construction and Maintenance
  • The Chief Engineer, Highways, NABARD and Rural Roads
  • The Chief Engineers / The Superintending Engineers, who initiates the proposal will also be a special invitee

As per the GO Ms No. 163/ Highways and Minor Ports (HN1) Department dated 01.10.2012, the COT will scrutinize and approve the tenders where
  1. Contract value more than Rs.6.00 Crore for individual works
  2. Contract value more than Rs.7.50 Crore for packages
  3. Contract value between Rs.1.00 Crore to Rs.6.00 Crore for individual works with any tender excess.
  4. Contract value between Rs.1.00 Crore to Rs.7.50 Crore for packages with any tender excess.
  5. Contract value upto Rs.1.00 Crore with tender excess above 6%
  6. Contract value upto Rs.50 Lakhs with tender excess above 10%
  7. Training:

    Training is essential to improve knowledge, skills and attitudes of the personnel in the department. There is a need to develop and sustain the core competency of the department on a continuous basis. The areas which require attention include project planning and surveys, design and investigation, project implementation, quality control, traffic management and transportation planning and road safety aspects.

    INDUCTION TRAINING FOR FRESH ENGINEERS
    The newly recruited Engineers are given training both in technical aspects and administrative matters.
    The technical training include fundamental concepts related to Highway and Bridge Engineering, design, project management and monitoring, construction practices and methodologies, quality control procedures, traffic and transportation, road safety etc., For better understanding of the functioning of the Department, newly recruited Engineers were given training on various aspects including administrative procedures, accounting and financial procedures apart from the technical and management part.

    IN-SERVICE TRAINING (REFRESHER COURSE)
    Periodic training on quality control aspects is being given to the Engineers of the Department by Quality Assurance and Research Wing.
    1. Engineers are sponsored for refresher courses conducted by external institutions like IIT, Central Road Research Institute (CRRI), Indian Academy of Highway Engineers (formerly NITHE) and also the Engineers of this Department are sponsored to attend IRC Seminars.

    TRAINING FOR ADMINISTRATIVE STAFF
    30 days training on office administration to all the ministerial staff at Bhavanisagar Training Center, Erode District is given on a regular basis.